Managing Email Demands is Crucial to Any Small Business—3 Tips for Efficiency
If you own a small business, you have got to manage your time efficiently. That means telling others when you will meet with them, not letting them set the schedule for you. That means ensuring that conversations stay focused on the topic at hand, and don’t devolve into gossip sessions or time wasters. One important aspect of good time management is utilizing email to its best advantage. Email can help you or hinder you, depending on how you use it, so let’s take a look at three essential points to remember when it comes to managing your email (and not letting it manage you!):
- Set up filters. Ensure that spam gets sent directly to the trash so you don’t waste your time reading it.
- Don’t use a “You’ve got mail” announcement. You should not be checking your email whenever it comes in. You should check it at certain predictable times of the day. Perhaps first thing in the morning, and then again after lunch. Otherwise you will waste time responding to nonessential messages during time that ought to be spent on major projects.
- Reserve your most productive hours for actual tasks. Email can eat up your time. Sure, each message only takes a couple of minutes to send, but have you ever spent most of your day on sending “couple of minute” messages? Don’t let it happen again! Schedule your project time during the hours when you have the most energy, and reserve emailing for your slower times of the day.
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